The Phone Pad is a very handy memo pad and general information organizer that can make keeping track of the little details you need to remember from day to day a lot easier.
Choose Phone Pad from the ∩ú┐ menu. The Phone Pad window appears and features two scrollable text areas: the main notes area and a smaller index area to its right. When you initially open Phone Pad, the index area is selected, so that you can quickly locate information youΓÇÖve indexed anywhere in Phone PadΓÇÖs 250 available pages. To toggle back an forth between the note area and the index area, simply click in the area you want to use or press the Escape key.
 
The Phone Pad Window
Entering Notes
To enter notes, simply click in the scrollable text area of the Phone Pad window. Type in your notes or information. Use the scroll buttons or type past the end of the window to scroll down the page. To turn the page, click on the ΓÇ£turned up cornerΓÇ¥ at the lower left of the window to go to the next page. Click below the ΓÇ£turned up cornerΓÇ¥ to go to the previous page.
 
Phone Pad Window with Notes and Index
Indexing
To index a word in your notes, triple-click on any word that has no embedded spaces and is not a phone number or a page number. The word is added to the index list to the right of the notes area. You can also select any text to index and choose Add Entry form the Phone Pad menu, or press CMD-T, to index text, including items with more than one word.
To find indexed text in your notes, double-click anywhere in the index list. Or, you can click anywhere in the index area, or type the first of the indexed item you want to find and press Enter or Return to search for the item. You are moved to the first note that contains the indexed item, and the first occurrence of the item is highlighted. Repeatedly clicking on the item, or pressing Return or Enter, finds successive occurrences of the indexed word or phrase. You can also use the Find and Find Same menu commands to search for notes.
The Phone Pad Menu
The Phone Pad menu gives you access to Phone PadΓÇÖs special features and functions.
 
The Phone Pad Menu
About Phone Pad displays information about Phone Pad.
Open and Open Recent
Phone Pad lets you have access to multiple PhonePad files (phone books). Although Phone Pad automatically looks for a PhonePad file in the Preferences folder in the System Folder on your hard disk, you can have PhonePad files located in various folders on your hard disk. You can, for example, have one PhonePad file that contains personal telephone numbers and another that contains any business numbers. And, if you are on a network or use File Sharing, you can even access a PhonePad file on the server or on another MacintoshΓÇÖs hard disk.
Open lets you locate and open PhonePad files where ever they are located. When you choose Open from the Phone Pad menu, a standard file selection dialog appears. Navigate to the folder or drive where the PhonePad file is located. Double-click on it, or select it and click the Open button. The PhonePad file you want to use will appear.
 
The last 10 PhonePad files you open will be listed.
The Open Recent submenu lists the last ten PhonePad files you have open. A PhonePad file is added to the recent list when you open it. To open a PhonePad file in the list, merely select it. Choosing ΓÇ£HomeΓÇ¥ Phone Pad immediately opens the PhonePad file that resides in your Preferences folder on your hard disk. Create PhonePad File lets you create as many new, empty PhonePad files as you would like. These files can be located anywhere on you hard disk. When you create and name a new PhonePad file, that file appears and is ready for you to begin entering notes, names, and numbers.
Export lets you save you notes in a text file. Choose Export from the Phone Pad menu, and enter the range of pages you want to print in the resulting dialog. Click OK. In the resulting dialog, switch to a different folder if desired, and enter a new name for the export file. By default, the pages are saved to a ΓÇ£TEXTΓÇ¥ type file named ΓÇ£Phone Pad _ - _ΓÇ¥ with the appropriate page numbers filled in.
Go to Page lets you easily move to any page for which you know the page number. Simply enter the page number to go to in the dialog box that appears. Click Go, or press Return or Enter.
The Page command in the Phone Pad menu has a submenu containing four items: Jump To Page, Next Blank Page, Insert Page, and Remove Page. These options assist you in managing the note pages within Phone Pad.
Jump to Page moves you to a page whose number appears in a Phone Pad. Choose Jump To Page form the menu, or press CMD-J. You will immediately ΓÇ£jumpΓÇ¥ to that page. You can also jump immediately to any page by triple-clicking on any number in your Phone Pad window. Next Blank Page helps you easily locate the next blank page in the Phone Pad. Insert Page enters a new blank page. When you choose Insert Page, or press CMD-I, the pages beginning at the current page number will be moved forward and given the next higher number. A blank page will be inserted at the current page number. Remove Page makes the page blank by deleting all of its information, or by cutting and pasting its information to another page. Subsequent pages will be moved back one page and given the next lower number.
 
The Index submenu contains two items relating to the management of the index portion of the Phone Pad window. Choose Add Entry to add an entry to the index by selecting the text you want to add and choosing Add Entry from the menu, or typing CMD-A. Likewise, to remove an entry from the index, select the index entry you want to remove and choose Remove Entry from the Phone Pad menu, or type CMD-M.
The Find command helps you find specific text you have entered in the notes area of the Phone Pad window. Choose Find , or press CMD-F, and enter the text you want to search for in the resulting dialog. Find searches all pages, beginning with the current page. You are moved to the first page containing the text you entered. Find is not case sensitive, by default. However, you can make it case sensitive by changing its default in the Preferences dialog. To find another occurrence of the same text, choose Find Same, or press CMD-S.
Dial Number actually lets your Macintosh dial any phone number in your notes. Select the number by highlighting it, or by double-clicking the number if it contains no embedded spaces, choose Dial Number from the Phone Pad menu, or press CMD -D. You can also ΓÇ£speed dialΓÇ¥ the number by triple-clicking on it. Be sure your modem is plugged in and correctly switched on, or if you selected ΓÇ£Dial Via SpeakerΓÇ¥ in the Preferences dialog, hold the receiver up to the speaker to dial. When someone answers the phone and you pick up the receiver, click OK. Hang up the modem line if the line is busy or there is no answer.
Page Setup and Print function exactly like they do in any other application. To print the currently displayed page with the most recent print settings, type CMD-SHIFT-P.
Choosing Preferences , or typing CMD-N, opens the Phone Pad Preferences dialog which lets you enter several default settings and options. The Preferences dialog is divided into several sections which relate to different options. They are Dialing Options, Notes Options, Phone Pad Options, and Export / Print Options.
 
The Phone Pad Preferences Dialog
Dialing Options
Phone Pad lets you dial using either your Modem or your MacintoshΓÇÖs Speaker. Click on the radio button next to the appropriate choice. Choosing Modem gives you several Modem Configuration options that must be set. Choose either Tone Dial (if your telephone exchange supports touch-tone dialing) or Pulse Dial (if you cannot use touch-tone dialing). You can override the Tone or Pulse Dial defaults at any time by inserting a ΓÇ£TΓÇ¥ or ΓÇ£PΓÇ¥ into the number you wish to dial. Set Speed for your modem. Your choices range from 300 to 19200 baud. Then tell Phone Pad which port your modem is connected to: Printer or Modem. If you choose to dial using the MacintoshΓÇÖs speaker, you have two Speaker Dialing options to set: Volume and Duration.
Notes Options
Set Phone PadΓÇÖs display type by choosing a font from the Font pop-up menu and by choosing a type size from the Size pop-up menu.
Phone Pad Options
Check or uncheck each of these three boxes to turn the item on or off respectively. Ignore case during searches makes Phone Pad case insensitive during a Find. Remember top page causes Phone Pad to automatically open to the last page you were using. Open with last file used causes Phone Pad to open with th PhonePad file you were using when you last quit. Otherwise, Phone Pad will always open using the PhonePad file located in your Preferences folder.
Export / Print Options
If the radio button next to Print as pages is clicked on, Phone Pad will print as six bordered pages per 8 1/2ΓÇ¥ x 11ΓÇ¥ sheet (or 24 pages per sheet in wide, 50% reduction mode). No text beyond the bottom of the Phone Pad window will print. Check Print blank pages to print an empty box for each selected blank page. Click Print as list to print the entire contents of each page, taking up as much space as needed if text extends below the bottom of the window. Check Page headers to give your printed pages headers containing todayΓÇÖs date and the page number. Check Export tabs as spaces to make the resulting file look the same as your Phone Pad pages. To change the default name for Export fileΓÇÖs creator, type in the name of the new creator in the text box provided.
